Executive Assistant (Mexico)

Remote
Full Time
Operations
Mid Level
Job Overview:
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The successful candidate will be responsible for managing various administrative tasks, ensuring the smooth operation of executive activities, and enhancing the efficiency of our leadership team.

Rate in USD: $9-$11 (Per Hour) depending on experience
Work schedule: 8:00 AM PST - 6:00 PM PST. or 9:00 AM PST - 6:00 PM PST. 

Key Responsibilities:
  1. Administrative Support:
    • Provide high-level administrative support to the executive team.
    • Manage executive calendars, schedule appointments, and coordinate meetings.
    • Prepare and edit correspondence, communications, presentations, and other documents.
  2. Invoice Auditing:
    • Review and audit invoices for accuracy and compliance with company policies.
    • Collaborate with the finance department to ensure timely processing and payment of invoices.
    • Maintain records of all audited invoices for future reference.
  3. Appointment Setting:
    • Coordinate and schedule appointments, meetings, and conference calls.
    • Ensure all parties are informed of schedule changes and provide necessary details in advance.
    • Arrange travel itineraries, accommodations, and logistics for executives.
  4. Note-Taking:
    • Attend meetings and take comprehensive notes.
    • Prepare and distribute meeting minutes and action items to relevant stakeholders.
    • Follow up on action items to ensure timely completion.
  5. Team Announcements:
    • Draft and share important announcements and updates with the team.
    • Maintain effective communication channels within the team.
    • Ensure all team members are informed of key developments and changes.
  6. Documentation and Records Management:
    • Maintain and organize executive files, records, and documents.
    • Ensure confidentiality and security of sensitive information.
    • Implement and manage filing systems, both physical and digital.
  7. Project Coordination:
    • Assist in the coordination and execution of special projects and initiatives.
    • Track project progress and provide updates to the executive team.
    • Collaborate with various departments to ensure project milestones are met.
  8. General Administrative Duties:
    • Perform general office duties such as ordering supplies, managing office equipment, and handling incoming calls.
    • Provide support for company events and functions as needed.
    • Assist with other administrative tasks as required by the executive team.

Requirements:
  • Proven experience as an Executive Assistant or in a similar administrative role.
  • Excellent organizational and time-management skills.
  • Strong attention to detail and ability to multitask.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent verbal and written communication skills.
  • Ability to maintain confidentiality and exercise discretion.
  • Strong interpersonal skills and a professional demeanor.
  • Experience in using Google Suite and Slack

Benefits:
  • Work from home
  • Access to diverse projects
  • Opportunities for professional growth
  • Collaboration with diverse teams
  • No commute time
  • No dress code (unless there’s a meeting!)
  • Eco-friendly work lifestyle
  • Exposure to a multicultural team
  • Potential for long-term engagement
  • Improved work-life balance

About 1840 & Company
1840 & Company is a global leader in Business Process Outsourcing (BPO) and remote talent solutions, dedicated to propelling businesses forward through our comprehensive suite of services. We specialize in connecting companies with world-class freelance professionals and delivering top-tier outsourcing services, across over 150 countries worldwide.

Our mission is to empower growth for forward-thinking businesses, seamlessly bridging any skill or resource gaps with our expertly vetted talent pool. We firmly believe in fostering an environment where exceptional individuals can achieve an optimal work-life balance, working remotely from any location, while maximizing their professional growth and earning potential.

We are headquartered in Overland Park, KS, USA with service delivery facilities in the Philippines, India, Ukraine, South Africa and Argentina. We invite you to explore the opportunities we offer and consider joining our exclusive network of global freelance talent. Visit www.1840andco.com to learn more about us. To explore a wealth of career opportunities and find a role that suits your unique skills and aspirations, please visit our dedicated jobs portal at jobs.1840andco.co
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